FORM – INVOICES / EXPENSES ACCOUNT
Here you can submit your service INVOICE and supporting RECEIPTS for reimbursement.
📌 Steps to Submit Expense Receipts :
Keep all your receipts
Please keep all invoices or valid receipts related to the project.
⚠️ Card payment slips (like terminal receipts) are not sufficient. We need a proper invoice or receipt for each expense, showing the supplier’s name, date, amount, and a description of the purchase.
Organize receipts by category and currency
• Sort your receipts by expense category and currency (euros and Swiss francs).
• Create one PDF file per category and per currency.
👉 Categories to use:
• Transport
• Food purchases for meals
• Scenographic materials
• Technical equipment (cables, adapters, etc.)
Name your PDF files correctly
Use the following format to name each PDF file:
[TotalAmount][Currency]_[Category][YourName]_ProjectName.pdf
Examples:
• 452€_TransportAnnaLadeira_ProjectName.pdf
• 120CHF_FoodAnnaLadeira_ProjectName.pdf
Important: Include all scanned receipts or invoices for each category and currency in the same PDF.
Submit your documents online
• Go to the expense form
• Fill in the form
• Upload your PDF files
• Select the name of the association or collaborating artist in the dropdown menu
If your PDF file is too large, you can compress it using Freepdfconvert or Tools.pdf24. If you’re taking photos with your phone, you can use Google Lens or Microsoft Lens to scan and generate PDFs.
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Thank you for your cooperation !