Invoices & expenses

Here you can submit your INVOICE for services or your RECEIPTS for reimbursement.

One submission = one expense

The form below asks for a type of expense, an amount, a currency and one single document. Those three pieces of information describe the document you attach, so the form has to be filled in once per expense.

Several receipts may still be gathered in one PDF, on one condition: the same category and the same currency. The amount to enter is then the total of the PDF. As soon as the category or the currency changes, it is a separate submission.

You will not have to type everything again. After each submission, a “Send another receipt” button brings you back to the form with your contact details, your IBAN and your project already filled in. Only the amount, the category and the document are left to enter.

Before you send

1. A valid invoice or receipt. Card terminal slips are not enough. Each expense must be supported by an invoice or a receipt showing the supplier's name, the date, the amount and a description of the purchase.

2. A format we can read. We accept PDF, JPG and PNG files, up to 5 MB per submission. iPhone photos in HEIC format are not accepted: open Settings > Camera > Formats and choose “Most Compatible” — your photos will be saved as JPG from then on.

3. No need to rename your file. The site does it for you, using what you enter: amount, currency, category, project and your name. Send it exactly as it comes off your phone.

Available categories: Transport · Meals · Accommodation · Technical material · Costumes / make-up · Set design · Production expenses · Administration.

Some help with your files

If your PDF is too heavy, or if you want to gather several receipts of the same category into one file, use Freepdfconvert or Tools.pdf24.

If you photograph your receipts, a scanning app produces a far more legible PDF than a plain photo: on iPhone, the Notes app already does it (camera icon > Scan Documents); on Android, Google Drive or Microsoft Lens.